STRIVE Global Grant and Administration Officer

The Grant and Administration Officer will be responsible for monitoring compliance of the program activities and budget, financial accounting, verification of financial and other evidence and preparation of technical and financial reports. The Grant and Administration Officer will also be responsible for technical, financial and administrative support to grantees, follow-up, monitoring and evaluation of Projects under implementation and will support in closing STRIVE Global Program (final workshop, visibility, reporting, final evaluation and audit). The Grant and Administration Officer will report to the Program Manager.

Duration

Starting August 2020 – for 3 months with the possibility of extension (2 or 7 months).

Key Responsibilities

The Grant and Administration Officer will be responsible for:

  • Monitoring and ensuring that activities are implemented in accordance with all aspects of the Description of the Action and the terms and conditions of the contract with the Contracting Authority.

  • Administering the Program budget and implementation, including:

    • Budget controls;

    • Monitoring project expenditures/Accountancy and preparing grantees payment requests;

    • Preparing budget analytic documents and expenditure;

    • Preparing budget forecasts and amendments;

    • Responding to grantees Project extension and Budget reformulation requests;

    • Preparing financial reports; and

    • Acting as interface for the Program’s external audits and evaluations.

  • Provide country-level assistance to third parties in terms of Project design, planning, monitoring and evaluation (remotely and with visits on the ground).

  • Administering technical and financial support to grantees.

  • Collecting, consolidating and systematically documenting all necessary information to the required level of detail for the final report to the Contracting Authority, including but not limited to:

    • Technical reporting;

    • Financial reporting;

    • Reporting on all aspects of the Action for the period covered including qualitative and quantitative information (measurement of indicators and collating means of verification) needed to demonstrate fulfillment of the Contract conditions; and

    • Audit, monitoring, and evaluations of the Action.

  • Coordinating communications between the Program and the Contracting Authority and other third parties.

  • Implementing country-level assistance in terms of project planning and evaluation and

  • Handling all the administrative work related to the program (contracts, MoUs, letters, trainings and workshops logistics).

Experience

  • A minimum of 2-year experience in Program/Project administration/implementation “on the ground” and track record of working in/with governments, NGOs and international organizations including project and financial management, and monitoring and evaluation;

  • Good knowledge of DEVCO regulations, processes, procedures and project cycle management;

  • Experience in financial management and carrying out strict audits and evaluations; and

  • Experience of the EU funding process and/or allocation of financial support to third parties.

Qualifications

  • Bachelor’s degree in a relevant discipline e.g. Development, Sociology, Psychology, Political Science, Security Studies, Public Policies, European Studies, Human Rights, etc.

  • Master’s level is preferred.

Key Skills

  • Excellent verbal and written communication skills;

  • Ability to communicate effectively with diverse stakeholders including governments, EU institutions, policymakers, community leaders and actors, NGOs, practitioners, and experts;

  • Able to work independently as well as within a team;

  • Flexible, willing to share information and to take up various tasks done in a relatively small office;

  • Constructively managing internal and external relationships with diplomacy, cultural sensitivity, and discretion;

  • Capacity to work in a multi-cultural and multinational environment;

  • Ability to meet deadlines;

  • Proficient with Microsoft Office Suite, primarily with Word, Excel, and PowerPoint;

  • Fluent in English;

  • Russian and Arabic will be an asset; and

  • Willingness to travel including to medium to high-risk countries.

Send a cover letter and CV with the subject: STRIVE Global Grant and Administration Officer to hr@hedayah.ae no later than Monday 30 March 2020, 11:59 pm Abu Dhabi time.